LSC Education: recruiting outstanding leaders in education
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Data Protection

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Privacy Statement | How your personal information is used by LSC Education

Last updated May 2018

How we use your personal information

This privacy notice is to let you know how LSC Education promise to look after your personal information. This includes what you tell us about yourself, what we learn by having you as a client or candidate, and the choices you give us about what marketing you want us to send you. This notice explains how we do this and tells you about your privacy rights and how the law protects you.

Who we are

LSC Education are a leadership search consultancy. You can find out more about us at www.lsceducation.com. If you have any questions, or want more details about how we use your personal information, you can ask us by emailing dataprotection@lsceducation.com or call on +44 (0)1256 862840.

Our Privacy Promise

We promise:

  • To keep your data safe and private.
  • Not to sell your data.
  • To give you ways to manage and review your marketing choices at any time

Data Protection law will change on 25 May 2018

This notice sets out most of your rights under the new laws. We’ll update it again as necessary.

 

How the law protects you

As well as our Privacy Promise, your privacy is protected by law. This section explains how that works.

Data Protection law says that we are allowed to use personal information only if we have a proper reason to do so. This includes sharing it outside LSC Education. The law says we must have one or more of these reasons:

  • To fulfil a contract we have with you, or
  • When it is our legal duty, or
  • When it is in our legitimate interest, or
  • When you consent to it.

A legitimate interest is when we have a business or commercial reason to use your information. But even then, it must not unfairly go against what is right and best for you. If we rely on our legitimate interest, we will tell you what that is.

Here is a list of all the ways that we may use your personal information, and which of the reasons we rely on to do so. This is also where we tell you what our legitimate interests are.

Purpose

Legitimate Basis

Legitimate Interests

Active Recruitment

Legitimate Interest

  • Communicating with you about the progress of your application
  • Seeking your consent to provide your personal data to the client.

Passive Recruitment

Consent

  • Keeping our records up to date
  • Seeking your consent to hold onto your personal data in order to help you with any future career moves

Marketing / Research

Consent

  • Keeping our records up to date
  • Telling you about our services & events that may interest you
  • Contacting you to take part in research into the executive search experience

Payroll

Contract

  • Being efficient about how we fulfil our legal duties.
  • Complying with regulations that apply to us.

 

Groups of Personal Information

We use many different kinds of personal information, and group them together like this.

Type of personal information

Description

Financial

Remuneration information, bank details for expenses, reimbursements and staff / contractor payments.

Contact

Where you live and how to contact you.

Socio-Demographic

Details about your work or profession, nationality, education, qualifications, dependents, etc.

In addition, we may ask you to complete personality profiling assessments at a client’s request.

Contractual

For staff / contractors, this includes details about the services you provide to us.

 

For clients, this includes contracts and terms of business agreed with you.

Behavioural

Reports generated by marketing tools detailing how our newsletters are being used.

Communications

What we learn about you from letters, emails, and conversations between us.

Documentary Data

Details about you that are stored in documents in different formats, or copies of them. This could include things like your passport, qualification certificates, marriage certificate or birth certificate.

Consents

Any permissions, consents, or preferences that you give us. This includes things like how you want us to contact you, whether you get paper documents from us, or prefer large-print formats.

 

Where we collect personal information from

As well as the personal information that you provide us, we may collect personal information about you or your business from other individuals, such as referees or former / current employees:

Data you give to us:

  • When you apply for a vacancy
  • When you engage us to conduct a leadership search for your behalf
  • When you talk to us on the phone or in person at an event
  • When you use our website
  • In emails and letters
  • In candidate & client surveys

 

Data from third parties we work with:

  • Schools, colleges, companies that introduce you to us
  • Social networks
  • Public information sources, such as ISR forum, LinkedIn, etc
  • Schools Associations, such as COBIS, BSME, FOBISIA, IAPS, HMC, etc
  • Agents working on our behalf, such as our associate consultants
  • Government and law enforcement agencies, such as OFSTED

 

Who we share your personal information with

We may share your personal information with the following companies:

  • Companies who manage our data storage / database – Invenias, Umbraco
  • Market researchers – Campaign Manager, Survey Monkey and Mailchimp

We may need to share your personal information with other organisations to provide you with the service you have require:

  • If you apply for a vacancy with us, we will share your CV, letter of application and our interview report with the client.
  • If you apply for a vacancy with us, we will share your references with the client if you are on the short list.
  • If you are offered a role through us, we will share copies of your qualification certificates and passport details with the client.
  • If you reach the longlist / shortlist for a role, we will (with your permission) share your referees’ contact details with a research administrator to collect and verify references.
  • As part of the longlisting process, we may also share your CV and letter of application with our associate consultants to conduct an internal interview with you in order to prepare you application to present to our client.
  • If you engage us to conduct a leadership search on your behalf, we will share all information about the school / organisation and the role with potential candidates, having agreed this with you in advance.

We may also share your personal information if the make-up of LSC Education changes in the future:

  • We may choose to sell, transfer, or merge parts of our business, or our assets. Or we may seek to acquire other businesses or merge with them.
  • During any such process, we may share your data with other parties. We’ll only do this if they agree to keep your data safe and private.
  • If the change to our company happens, then other parties may use your data in the same way as set out in this notice.
  • In order to comply with law or a statutory obligation, we may have to give personal information to legal authorities if they have the proper authorisation to request it.

 

Automated decision making

As an individual you have rights over automated decisions.

  • You can ask that a company does not make decisions based on an automated score alone.
  • You can object to an automated decision, and ask that a person reviews it.

LSC Education does not use automated decision making.

 

If you choose not to give personal information

We may need to collect personal information by law, or under the terms of a contract we have with a client who receives your job application.

If you choose not to give us this personal information, it may delay or prevent us from meeting our obligations. It may also mean that we cannot perform services needed to manage your application or our search. It could mean that we cancel an application or search. Any data collection that is optional would be made clear at the point of collection.

 

Marketing

We may use your personal information to tell you about relevant LSC Education events, job vacancies and research. This is what we mean when we talk about ‘marketing’.

The personal information we have for you is made up of what you tell us, and data we collect when you use our services, or from third parties we work with.

We study this to form a view on what we think you may want or need, or what may be of interest to you.

We can only use your personal information to send you marketing messages if we have either your consent or a ‘legitimate interest’. That is when we have a business or commercial reason to use your information. It must not unfairly go against what is right and best for you.

You can ask us to stop sending you marketing messages by contacting us at any time. Whatever you choose, you'll still receive responses and other important information such as progress on your application or leadership search.

We may ask you to confirm or update your choices, if you apply for a new vacancy or engage our services in future. We will also ask you to do this if there are changes in the law, regulation, or the structure of our business.

If you change your mind you can update your choices at any time by contacting us, please email dataprotection@lsceducation.com or through www.lsceducation.com.

 

How long we keep your personal information

We will keep your personal information for as long as you are a candidate or client of LSC Education.

After you stop being a candidate or client, we may keep your data for up to 6 years for one of these reasons:

  • To respond to any questions or complaints.
  • To show that we treated you fairly.
  • To maintain records according to rules that apply to us.

We may keep your data for longer than 6 years if we cannot delete it for legal, regulatory or technical reasons. We may also keep it for research or statistical purposes. If we do, we will make sure that your privacy is protected and only use it for those purposes.

 

How to get a copy of your personal information

You can access any personal information we hold about you by completing our Data Subject Access Request (DSAR) available from www.lsceducation.com or by writing to us at this address:

LSC Education Ltd, 3rd Floor, 207 Regent Street, London, W1B 3HH, UK

 

If you choose to access your personal data, please send us the following information:

  • Your full name, email address and contact telephone number
  • Any information that can be used by LSC education to identify of distinguish you from others of the same name
  • Details of the specific information that you require and any relevant dates, for example:
    • Your CV and letters you have sent to us
    • Emails between ‘A’ and ‘B’ (between specific dates)

We are obliged to fulfil your request within 40 calendar days once we have confirmed your identity and have all the information we require to satisfy the request.

In order for us to fulfil your request we must be able to confirm that you are the individual to whom the personal data relates. The DSAR form on the website will specify what forms of identification we need to see in order to confirm your identity.

 

Letting us know if your personal information is incorrect

You have the right to question any information we have about you that you think is wrong or incomplete. Please contact us if you want to do this by emailing dataprotection@lsceducation.com

If you want us to correct any information we have about you, please entitle your email to us “DATA CORRECTION REQUEST”.

We may ask you to prove your identity.

When you register with LSC Education, we may ask you to create and submit a memorable word for us to use to identify you in the future.

 

What if you want us to stop using your personal information?

You have the right to object to our use of your personal information, or to ask us to delete, remove, or stop using your personal information if there is no need for us to keep it. This is known as the ‘right to object’ and ‘right to erasure’, or the ‘right to be forgotten’.

There may be legal or other official reasons why we need to keep or use your data, but please tell us if you think that we should not be using it.

We may sometimes be able to restrict the use of your data. This means that it can only be used for certain things, such as job applications. In this situation, we would not use or share your information in other ways while it is restricted.

 

You can ask us to restrict the use of your personal information if:

  • It is not accurate.
  • It has been used unlawfully, but you don’t want us to delete it.
  • It not relevant any more, but you want us to keep it for use in legal claims.
  • You have already asked us to stop using your data, but you are waiting for us to tell you if we are allowed to keep on using it.

If you want to object to how we use your data, or ask us to delete it or restrict how we use it, please contact us by emailing dataprotection@lsceducation.com

If you want us to delete any information we have about you of restrict how we use it, please entitle your email to us “DATA DELETE / RESTRICT REQUEST”.

 

How to withdraw your consent

You can withdraw your consent at any time. Please contact us by emailing dataprotection@lsceducation.com if you want to do so.

If you withdraw your consent, we may not be able to provide certain products or services to you. If this is so, we will tell you.

 

How to complain

Please let us know if you are unhappy with how we have used your personal information by emailing dataprotection@lsceducation.com

You also have the right to complain to the Information Commissioner’s Office. Find out on their website how to report a concern.

 

Future formats for sharing data

The Data Privacy laws will change on 25 May 2018. From that date you will have the right to get your personal information from us in a format that can be easily re-used. You can also ask us to pass on your personal information in this format to other organisations.

 

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